Time tracking and client billing, right where the work happens
Log time on the issues you work on, from the issue, a running timer or your weekly timesheet. Workspace admins see the team's hours and turn billable time into client reports and invoices. Hours that are billed once are locked, so nothing is billed twice.
Time tracking
Time tracking in Brainitive lets you log time on an issue as you work, with the activity you worked on. Every entry shows up on the issue next to its estimate and in your weekly timesheet.
- Click Log work on an issue and enter the time as 45m, 1h 30m or 1d, with a date and an activity.
- Start a focus timer from My Day. It shows in the top bar on every page, keeps running across tabs and devices, and you review the time before it is logged.
- My timesheet shows your week with day and week totals. Add entries on an issue or a project, and edit or delete them.
- Each issue shows time spent against its estimate with a progress bar, and a Work log tab with every entry.
- Only you and the workspace admins see your entries. Members see the activities and their own hours, never rates.
Team time overview
The team time overview shows everyone's logged time for any period in one table, so workspace admins can check hours before they bill. You filter and group the hours the way you need and export exactly that view to Excel.
- Opens on last month by default, and you can pick any other period.
- Filter by project, client, person, activity or billable.
- Group the hours by ticket, person, activity or day.
- Export the current view to an Excel file.
- Available to workspace admins under Billing, Time.
Client billing
Client billing turns the team's billable hours into time reports and invoices for a client and period. You set your own activities and rates, check a live preview, and send the finished PDF to your client by email.
- Define activities per hour (for example Programming at 120 an hour) or at a fixed price, and pick a default activity per issue type.
- Set your currency, VAT net or gross, rounding, company and bank details and logo. Each client can have its own address, VAT ID and VAT rate.
- Preview net, VAT and total, leave single entries out, and show or hide names and notes.
- Finalizing locks the hours so nothing is billed twice. Fixed prices are charged once per ticket, and invoices get the next consecutive number.
- Download an A4 PDF or Excel file, or email the PDF to the client. Track reports as sent or paid, or void one to make its hours billable again.
Frequently asked questions
How do I track time in Brainitive?
Open an issue, click Log work and enter the time, for example 1h 30m. You can also start a focus timer from My Day, or add entries in your weekly timesheet. A day counts as 8 hours and a week as 5 days.
Can I create invoices from tracked time?
Yes. Workspace admins open Billing, Reports and start a report for a client and period, or switch to invoice mode. After you finalize it, the hours are locked so they can't be billed twice, and invoices get consecutive numbers. You download a PDF or Excel file, or email the PDF to the client.
Who can see hourly rates and invoices?
Only workspace admins see prices, clients and reports. Members see the billing activities and their own logged hours, but never rates. A member's time entries are visible only to that member and the workspace admins.
Can I export timesheets to Excel?
Yes. In Billing, Time, workspace admins filter everyone's logged time by project, client, person, activity or billable, group it by ticket, person, activity or day, and export exactly that view to Excel. Finished time reports and invoices can also be downloaded as Excel or PDF.
Is time tracking included in the free plan?
Yes. Every feature, including time tracking and client billing, is in every Brainitive Cloud plan, also Free, which allows up to 3 members and 5 projects. Brainitive is open source too, and you can self-host it with every feature included.
More in the docs: Time tracking and billing · My Work
Also in Brainitive
Every feature is in every plan, including Free for teams of up to 3. Create a workspace